Making it Happen!

GENERAL INFORMATION

Arrive at work in full uniform which includes black pants, work shirt (provided), closed-toe tie shoes, and name tag.
Follow all safety protocols.
Follow all technology protocols.
Engage in daily responsibilities and seek clarification where needed (daily clipboards and the whiteboard are aids in this).
Check with the Executive Director or their designee if you have any questions or are in need of supplies/information.
Inform the Executive Director or their designee when you have completed a project and are ready to move on to the next one.
Report to the Executive Director or their designee about progress each day through the “My Day” Google form.
Report to the Executive Director or their designee about completion of all projects so they can be signed off.
Check-in with the Executive Director or their designee before clocking out and leaving.
Check the staff’s Google Classroom (Staff Seahorses), email and text alerts for updates about programming/staffing.
Remember: if you feel ill or someone you share close contact with is ill, then inform the Executive Director as soon as possible (no later than two hours before the start of your shift).
Remember: you must adhere to your scheduled work hours.

Record your time of entry on your telecommuting log provided.
Place phone nearby so it is accessible for contact between you and the Executive Director or their designee.
Engage in daily responsibilities and seek clarification where needed.
Check with the Executive Director or their designee if you have any questions or are in need of supplies/information.
Check in with the Executive Director or their designee to move on to the next project when an assignment is completed.
Report to the Executive Director or their designee about progress each day.
Report to the Executive Director or their designee about completion of all projects so they can be signed off.
Check-in with the Executive Director or their designee before signing off on your telecommuting log.
Check email and text alerts for updates about programming/staffing.
Remember: you are responsible for recording your telecommuting hours accurately.
Remember: if you feel ill or someone you share close contact with is ill, inform the Executive DIrector as soon as possible even though you may not be on-site.
Remember: you must adhere to your scheduled work hours.

As a program, we use Google Meet and Google Classroom to conduct our virtual classes, training, etc.
If you are teaching a virtual class, you must be live in your Google Meet session ten minutes prior to the session beginning.
Even in virtual meetings, the uniform must be worn and visible when dealing with children, coworkers, and volunteers unless permission has been granted to wear an alternative uniform to better teach the class.
When not on location and engaged in a virtual session, you must be in a distraction-free environment.
Sessions will be recorded for safety monitoring purposes.
FYI: guidelines for effectively working and teaching virtually will be offered.

Complete all requested paperwork in a timely manner.
Request your materials/supplies/printouts at least one week in advance of usage.
Have presentation, video, and/or discussion ready before your Google Meet session.
Keep content age-appropriate and engaging.
Check-in with the ED for input regarding class leadership.

When dealing with food items, gloves must be worn when touching non-packaged food meant to be served. (If allergic to gloves, inform the Executive Director.)
Take note of what snack items are available for that day and if the Executive Director or their designee has a specific request.
Maintain the cleanliness of the kitchen: a) Clear and wipe down countertops b) Make sure the floor is clean c) Empty trash bins and put a new bag in the trash can d) Wash any tools used for cleaning, which includes drying and putting them away in their designated place.
Provide for food distributions: a) Organize donations, checking in with the Executive Director or their designee when clarification is needed b) Make a distribution list c) Provide grocery list for items needed to be purchased for distribution d) Write the name and number of people in the household for which a distribution is made.
Keep alert to the participant allergy roster.
Remember: follow food safety protocols (posted on kitchen refrigerator).

Check-in with the Executive Director as to what is needed and process any forms/data that are needed.
Help with tech distribution and support staff, and students when requested.
Contact young people and families, as needed.
Be proactive and jump in when needed and/or directed.
Assist the Executive Director with facility oversight: a) Room checks b) Supply check c) Follow-through with staff d) Phone checks

Discuss with the Executive Director about upcoming classes that need supplies and other deliveries that might be needed.
Inform the Executive Director or their designee if supplies need to be purchased or attained with a minimum 48-hour notice.
Pack supplies according to household and label them for easy distribution.
Group "packages" together for those who are making deliveries.

Deliveries are often made by board members.
Deliveries can be given to relatives when on-site, with permission from the recipient.
Some deliveries may need to be shipped and should be done so at the earliest possible time to limit shipping costs.